How to create a List of Tables

A List of Tables is created using Insert Table of Figures (part of Caption ribbon) under Reference menu. This list is placed under a title of List of Tables and is a part of front pages. When you create a List of Table using the Insert Table of Figure, the list is produced by extracting whatever you put when you created your table name using Caption. It will include page numbers and have a consistent look:

Here is how to insert a List of Tables

1. Position your cursor where you want put the List of Tables;
2. Under Reference menu, click Insert Table of Figure and the following box will appear:

3. In the appearing Table of Figures windows, select Table in Caption Label: box and unselect the radio buttton next to use hyperlink instead of page numbers to show page numbers (not links)
4. Click OK to see your List of Tables.

Modifying your List of Tables

In the example of List of Tables above, you can see that the list may need modifying. On the left you can see the the second line of a table name is positioned without indentation, and you may want to change this so that every additional line for a table name would be indented and moved to right position, in the same position as the first capital of the first line (see marks on the ruler). Also on right you can see right tab is in the same position with right margin which is not good and needs to be modified.

1. To modify the look of your List of Tables, click the small arrow on the right of Table of Figures in Style panel to see Modify button and click that to bring its window;
2. Click Format and Paragraph to modify it;
3. Set Indentation Right by 1 cm and then for Special, select Hanging and By 1.7 cm

Your List of Tables now looks like below (notice changes at the ruler)

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How to use Caption for your tables

CWhen you create a table in your academic documents, you will give that table a name which is usually positioned above the table. Table names should have consistent formattings and stylings throughout the document, and it is done with caption facility provided by Word. Not only will the caption give your tables a consistent look, but it will also enable you to later create a List of Tables with only a few clicks.

Here is how to use Caption

1. Type in your table name which is in academic documents placed above the table;
2. Under Reference menu, you can see Caption ribbon. Click Insert Ribbon to bring up the Caption box; 

3. In Label: box, select Table. If you are creating your document in non-English language you need to new label by clicking New Label, unless you have created it before and listed already in the Label: box. In the appearing box, type the new label and click OK;
4. If you want to include chapter number like to have a format like this Table 1-1, then you need to clcik Numbering and select Include chapter number. There you can select also what seperator to use. To include, chapter number, however, in Caption you need to have your chapter formatted to use Heading style.
5. Click OK and you something like below:

Modifying Caption

You can modify the appearance of table names by modifying Caption attributes

1. Under Reference menu, expand the Style by clicking the small arrow in Style ribbon. This will drop down the Style panel;
2. Position your cursor on one of the table names you have created and you can see the Caption in the Style panel is selected (sorrounded by a blue box). Click the small arrow on the right of that box and click modify.

In the appearing window, you can change many attributes of the Caption. You can click Format to see all attributes you can change. The most important ones are Paragraph and Tab. You can change the Paragraph for example to adjust distance of the Caption from its table, while with Tab you can adjust position of label relative to its Caption.

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